Privacy

PRIVACY NOTICE

 

BACKGROUND: 

Satya Therapy understands that your privacy is important to you and that you care about how your personal data is used. I respect and value the privacy of all of my clients and will only collect and use personal data in ways that are described here, and in a way that is consistent with my obligations and your rights under the law.

Please read this Privacy Notice carefully and ensure that you understand it. Your acceptance of my Privacy Notice is deemed to occur upon your first use of My Site. If you do not accept and agree with this Privacy Notice you must stop using My Site immediately.

Information About Me

  • Dhajinder Shakir
  • Satya Therapy
  • Sole Trader
  • Norwich Therapy Space. 6 Upper King Street. Norwich NR3 1HA
  • Data Protection Officer: Dhajinder Shakir
  • Email address: dhajindershakir@gmail.com
  • Telephone number: 07721 955871

I am regulated by and am a member of The British Brainworking Research Society and The Association for Professional Hypnosis and Psychotherapy.

What Does This Notice Cover?

This Privacy Information explains how l uses your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.

What is Personal Data?

Personal data is defined by the General Data Protection Regulation (EU Regulation 2016/679) (the “GDPR”) as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.

Personal data is, in simpler terms, any information about you that enables you to be identified. Personal data covers obvious information such as your name and contact details, but it also covers less obvious information such as identification numbers, electronic location data, and other online identifiers.

The personal data that I use is set out in Part 5, below.

What Are My Rights?

Under the GDPR, you have the following rights, which I will always work to uphold:

  • The right to be informed about my collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact me to find out more or to ask any questions using the details in Part 11.
  • The right to access the personal data I hold about you. Part 10 will tell you how to do this.
  • The right to have your personal data rectified if any of your personal data held by me is inaccurate or incomplete. Please contact me using the details in Part 11 to find out more.
  • The right to be forgotten, i.e. the right to ask me to delete or otherwise dispose of any of your personal data that I have. Please contact me using the details in Part 11 to find out more.
  • The right to restrict (i.e. prevent) the processing of your personal data.
  • The right to object me, using your personal data for a particular purpose or purposes.
  • The right to data portability. This means that you can ask me for a copy of your personal data held by me to re-use with another service or business in many cases.
  • Rights relating to automated decision-making and profiling. I do not use your personal data in this way.

For more information about my use of your personal data or exercising your rights as outlined above, please contact me using the details provided in Part 11.

Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.

If you have any cause for complaint about my use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.

What Personal Data Do You Collect?

I may collect some or all of the following personal data (this may vary according to your relationship with me):

  • Name;
  • Age;
  • Gender;
  • Address;
  • Email address;
  • Telephone number;
  • Profession
  • Payment information;
  • Information about your preferences and interests;
  • Nature of problem;
  • Medical history;
  • Medication history;
  • GP details if there are any contra-indications to treatment
  • Treatment given;
  • Progress;

How Do You Use My Personal Data?

Under the GDPR, I must always have a lawful basis for using personal data. This may be because the data is necessary for my performance of a contract with you, because you have consented to my use of your personal data, or because it is in my legitimate business interests to use it. Your personal data will be used for the following purposes:

  • Supplying my services to you. Your personal details are required in order for me to enter into a contract with you.
  • Personalising and tailoring my services for you.
  • Communicating with you. This may include responding to emails or calls from you.
  • Supplying you with information by email, telephone, blog, news letter, brochure and/or post that you have opted-in to (you may unsubscribe or opt-out at any time by contacting by email/telephone or post).
  • Analysing your use of My Site and gather feedback to enable me to continually improve my site and your user experience.

Use of ‘Cookies' 

My website uses cookies, which are small pieces of information sent by organisation to your computer and stored on your hard drive to allow that website to recognise you when you visit. They collect statistical data about your browsing actions and patterns and do not identify you as an individual.

How Long Will You Keep My Personal Data?

I will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for following period of minimum of seven years for insurance purposes.

  • Email/ text will be kept for 3 months after which time they will be deleted. Where relevant to client’s case history, emails will be copied and retained on client’s case notes on the computer.
  • How and Where Do You Store or Transfer My Personal Data?
  • I will only store your personal data in the UK. This means that it will be fully protected under the GDPR.
  • For any remote work via the internet, it is important that you recognise and accept the limitations in terms of confidentiality and security of the media and you should be aware that some servers for online services might be based outside the UK and not considered as ‘safe haven’. Microsoft, the owners of Skype, for example do not confirm their servers are a safe haven.
  • The security of your personal data is essential to me, and to protect your data, I take a number of important measures, including the following:
  • All email is stored on encrypted, password protected on computer as well as server.
  • The laptop is sited within my home or carried with me to clinic rooms hired
  • My home is securely locked when there is no one there, with security alarm and outdoor CCTV monitor.
  • Communications on mobile and email are deleted or password protected
  • Once clients have finished treatment, then information is digitally stored on my laptop and for insurance purpose are kept for minimum of seven years
  • If a client wishes to give Satya Therapy a review or recommendation for future marketing purposes, all names are changed and no information given that would allow the client to be recognised.
  • Third parties website: clients may find contents on my website that link to sites of other third parties. I do not control these sites which have a link to mine and l am not responsible for how they collect, store or use information
  • For my own professional development and supervision purposes, only age and gender of any clients are used are used during supervision.

Do You Share My Personal Data?

I will not share any of your personal data with any third parties for any purposes, subject to important exception.

In some limited circumstances, I may be legally required to share certain personal data, which might include yours, if I am involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.

In some cases it may be necessary for me to write to your GP (after your consent) to check for any contra indications before commencing therapy or with emergency service if your health is in jeopardy.

How Can I Access My Personal Data?

If you want to know what personal data I have about you, you can ask me for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.

All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 11.

There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover my administrative costs in responding.

I will respond to your subject access request within 14 days and, in any case, not more than one month of receiving it. Normally, I aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date I receive your request. You will be kept fully informed of my progress.

How Do I Contact You?

To contact me about anything to do with your personal data and data protection, including to make a subject access request, please use the following details (for the attention of Mrs Dhajinder Shakir):

Email address: dhajindershakir@gmail.com

Telephone number: 07721 955871.

Changes to this Privacy Notice

I may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if I change my business in a way that affects personal data protection.

Any changes will be made available website www.satya-therapy.co.uk